Do you need to put together a sizable outdoor event for many guests? Whether you’re planning a wedding, a corporate gathering, or some other large outdoor event, we’ve got some organizing tips to help it go off without a hitch!
First, you don’t want your event to break local laws or ordinances, so make sure you get the paperwork settled regarding permits. Depending on the event’s location, you may not need a permit, but if you’re near a residential area, you may need a permit to host the event.
You’ll also want to research any local curfews or noise restrictions in the area and whether that could conflict with your event. The last thing you want is for your party to end early because it broke curfew or to get a fine for not having a permit. So get the paperwork settled as soon as possible.
When planning and organizing a large outdoor event, you could go with something simple and familiar, or you could think outside the box! Or, you could think inside the box—that is, a large steel box like a shipping container.
Shipping containers add to the festival experience of outdoor events since you can use them for practically any purpose—concessions, indoor seating, bathrooms, or whatever else you need! Or maybe you incorporate food trucks into the event for concessions or have a wall dedicated to a community mural everyone can add to—get creative with it!
Whether you have the event during the day or at night, it’s wise to have some large covering for your guests’ comfort and protection. If the event is during the day, the cover will offer some reprieve from the California sun, which every Angeleno knows can be unbearable some days!
If it’s an event that’ll mostly be at night, it’ll be insurance if there’s inclement weather during the event, like rain or heavy winds. Either way, a solid protective cover will ensure all your guests are comfortable.
Our last tip for organizing a large outdoor event is to prioritize the basic needs of your guests, like water and a place to relieve themselves. Every Angeleno knows that the California weather can be intensely hot, so hydration stations are important for outdoor events for your guests’ comfort and health.
Hydration stations where people can fill water bottles are a great way to ensure everyone’s hydrated and avoid single-use plastics. And every outdoor event needs restrooms, and you don’t want anyone to spend the whole time waiting to use one, so always get more than you think you may need!
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